Concordia University

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Academic Regulations

Academic Year

The academic year begins with a Summer Session (May to August) followed by a Regular Session (September to April).

Summer Session:

The Summer Session covers all courses offered from the beginning of May and the end of August.

Regular Session: The Regular Session is divided into a Fall Term (September to December) and a Winter Term (January to April), each of 15 weeks’ duration, including

an examination period. The Academic Calendar at the beginning of this publication contains precise dates for the beginning and end of classes.

Residence

Minimum Residence for Doctoral Degrees. The minimum residence requirement for a doctoral degree is 6 terms (two years) of full-time graduate study beyond the master’s degree, or the equivalent in part-time study, or 9 terms (3 years) of full-time graduate study beyond the bachelor’s degree for those students who are permitted to enroll for doctoral studies without completing a master’s degree. It should be understood that this is a minimum requirement, and that a longer period may be necessary in order to complete all the work that is required for the degree. In special circumstances, departments may permit or require candidates to spend a period of time in residence at another institution, subject to the approval from the School of Graduate Studies. When such arrangements are made, it is understood that the candidate will be engaged in full-time study, and that the institution will be able to provide appropriate supervision and research facilities. In all cases, candidates for a doctoral degree from Concordia

University must complete at least two years of graduate study at this university, including the final year of the required residence period.

Minimum Residence for Master’s Degrees. The minimum residence requirement for the master’s degree is 3 terms (one year) of full-time study, or the equivalent in part-time study. This requirement must be met regardless of the amount of graduate work previously completed in any other program

or at any other university. Certain master’s programs require longer periods of minimum residence.

Beyond Program Requirements. Courses which are completed, but not counted towards a degree or diploma, may be identified on the record as Beyond Program Requirements - Extra Credits.

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Time Limits

Students who exceed the time limit as outlined below will be withdrawn from their program. Under exceptional circumstances a time limit may be

extended upon the recommendation of the Graduate Program Committee and the approval of the Dean of Graduate Studies.

Duration of Programs. It is expected that full-time students will complete the requirements for most Doctoral Degree programs within 12 terms (4 years). It is also expected that full-time students will complete the requirements for Master’s/Magisteriate degree programs within 6 terms (2 years). It

should be noted, however, that the duration of MBA, IMBA and MIM programs is different. Details are listed below.

Time Limits for Doctoral Degrees. All work for a doctoral degree must be completed within 18 terms (6 years) of full-time study or 24 terms (8

years) of part-time study from the time of original registration in the program.

Time Limits for Master’s/Magisteriate Degrees. The normal expected time to completion for a master’s/magisteriate degree for full-time students is 3-6 terms (1-2 years). In any case, all work for a master’s/magisteriate degree for full-time students must be completed within 9 terms (3 years) from the time of initial registration in the program at Concordia University; for part-time students the time limit is 15 terms (5 years). In the case of the MBA (Investment Management Option) and the Master in Investment Management programs, the time limit for full-time students is 15 terms (5

years). In the case of the EMBA, the time limit for full-time students is 6 terms (2 years).

Winter 2016 Graduate Calendar

Time Limits for Diploma Programs. All work for a diploma program must be completed within 6 terms (2 years) from the time of initial registration in the program for full-time students; for part-time students the time limit is 12 terms (4 years). Students in the Diploma in Investment Management

are expected to complete the Diploma in no more than four years from the year of initial registration in the program.

Time Limits for Graduate Certificate Programs. All work for a graduate certificate program must be completed within 6 terms (2 years) from the time of initial registration in the program for full-time students; for part-time students the time limit is 12 terms (4 years). In the case of the graduate

certificate in Management Accounting, the time limit is 9 terms (3 years).

Academic Standing

The academic progress of graduate students is monitored on a periodic basis. To be permitted to continue in the program, students in master’s and doctoral programs must maintain a cumulative Grade Point Average (GPA) of at least 3.00 based on a minimum of 12 credits. Students whose GPA falls below 3.00 are considered to be on academic probation during the following review period. Students whose GPA falls below 3.00 for two consecutive review periods are withdrawn from the program. Individual programs may have more stringent GPA regulations; students should check

their program’s calendar entry or with the Graduate Program Director

Students who fail to submit their progress reports by the deadline will be blocked from registering for the following academic term. Students whose progress reports are marked ‘Unsatisfactory’ should contact the GPD, who shall decide whether a meeting between the student, GPD, and supervisor

is necessary.

Students in graduate diploma and graduate certificate programs must maintain a minimum GPA of 2.70 during their program of study in order to be considered in good academic standing. Students whose GPA falls below 2.70 are considered to be on academic probation during the following review period. Students whose GPA falls below 2.70 for two consecutive review periods are withdrawn from the program. Individual programs may have more

stringent GPA regulations; students should check their program’s calendar entry or with the Graduate Program Director

Students in qualifying programs or concurrent qualifying programs in undergraduate courses will be assigned a grade in accordance with the undergraduate grading system. For all courses a B grade is required in order to ensure that the minimum standards of the graduate grading system are maintained. In addition, students must meet specific program requirements for good academic standing. Any grade lower than a C will be

considered a failing grade and in such cases students will be withdrawn from the degree or diploma program for which these courses are required.

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Thesis Supervision

Students who do not have a supervisor when required by their program will be withdrawn from that program. Students may request to be allowed to

remain registered in the program after this point for a maximum of four months in order to secure a new supervisor.

C Rule

Graduate students who receive more than one C grade during the course of their studies will be withdrawn from the program unless continuation in the program is requested by the student’s program or Faculty and approved by the Dean of Graduate Studies. Course-based programs in the John Molson School of Business apply a term-by-term GPA requirement. Students should refer to the section on Academic Standing in their program’s calendar entry. Students who have been withdrawn may apply for re-admission (see Re-Admission of Withdrawn Students in Graduate Admission section). Students who receive another C after re-admission will be withdrawn from the program and will not be considered for re-admission. Individual

programs may have more stringent regulations; students should check their program’s entry or with the Graduate Program Director

F Rule

Graduate students who receive a failing grade in the course of their studies will be withdrawn from the program unless continuation in the program is requested by the student’s program or Faculty and approved by the Dean of Graduate Studies. If withdrawn from program, students may apply for re- admission (see Re-Admission of Withdrawn Students in Graduate Admission section). Students who receive another failing grade after re-admission

will be withdrawn from the program and will not be considered for re-admission.

GPA Graduation Requirement

Winter 2016 Graduate Calendar

In order to graduate, students in doctoral and master’s programs must have a cumulative GPA of at least 3.00. Students in diploma and graduate certificate programs must have a cumulative GPA of at least 2.70 in order to graduate. Individual programs may have more stringent regulations;

students should check their programs’ regulations or with the Graduate Program Director

Graduation Application

Degree, diploma, and certificate candidates who expect to complete their program requirements in a particular term must apply to graduate by filling

out the online Graduation Application Form. The form should be completed by January 15 for spring graduation and July 15 for fall graduation.

Note: In programs requiring a master’s or doctoral thesis, there are deadlines for thesis submission which must be met if a student is to graduate at a

particular graduation. These deadlines are outlined in the Academic Calendar

Credit System

Concordia University has adopted a system of assigning credits to the components of its graduate programs. This system was recommended by the Conseil des Universités du Québec for implementation in all the universities of the Province of Québec. The fundamental concepts in this system are defined in the Rapport du Conseil des Universités sur les Dipl6mes Universitaires. The credit base takes into account the total activity of the student in terms of lectures, seminars, conferences, laboratories, studio or practice periods, practica, and research, including, where appropriate, the number of hours of personal work required, as estimated by the university. A credit is considered to represent a minimum of 45 hours devoted by the student

to an educational activity as described above.

Language of Instruction

While the language of instruction in Concordia University is normally English, students have the right to write their assignments and examinations in French. It must be understood, however, that in a case where a professor cannot read French, the assignments and examinations must be read by another professor, with possible disadvantages and delays for the student. Students are advised to enquire of the instructor at the beginning of the course whether assignments and examinations written in French will be read personally by the professor. Notwithstanding the above, language and

literature departments may require assignments and examinations to be written in the language being studied.

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Grading System

The grades and other notations described and defined in this section are those used for the evaluation of graduate courses and certain other graduate degree and diploma components. Some programs have academic regulations supplementing these definitions and descriptions. Such additional regulations define what is required in terms of grades for a student to be considered in good standing in a program. Refer to the relevant program section of this calendar and, where the academic regulations for a program have not been stated, consult the Graduate Program Director. Grades used for graduate courses or courses taken as part of a graduate program are A+, A, A-, B+, B, B-, C, Pass, F, Fail, Fail/Absent (F/ABS), Audit and In Progress (IP).

The weight accorded to the various elements of the performance of each student is at the discretion of the instructor or instructors responsible for the course. At the beginning of a course the instructor will provide students with the evaluation scheme in writing. The scheme cannot be altered without

appropriate notice.

1. Each doctoral and master’s program has a rule which limits the number of C grades a student may obtain, and still meet the degree requirements. Diploma and Certificate programs also limit the number of C grades a student may obtain. (See C Rule above).

2. Fail or F describes work below the acceptable standard in a course. When a student receives a Fail, F or a Fail/Absent (F/ABS) grade in any course taken as part of a graduate program, it is the responsibility of the department or Faculty to recommend to the School of Graduate Studies

whether or not the student should be permitted to continue in the program.

3. Fail/Absent (F/ABS) is used when the instructor at the end of the course has not received the required work and has not granted an extension of the deadline. It is a permanent grade.

4. Using the grade point equivalents listed below, grade point averages are calculated and used to measure academic achievement: A+ = 4.30, A = 4.00, A- = 3.70, B+ = 3.30, B = 3.00, B- = 2.70, C = 2.00, Fail = 0, F = 0 and Fail/Absent (F/ABS) = 0.

Winter 2016 Graduate Calendar

5. Audit is the grade assigned to courses that are not taken for credit and which do not count towards the completion of a program. A course taken for this grade must be so designated at the beginning of the term. Students may audit a graduate course with permission of the Graduate Program Director of the program in which the course is offered, once the director is satisfied that the student is qualified to take the course. Auditing students are expected to attend class, but are not required to complete assignments or write examinations.

6. The /n Progress (IP) notation is used when a student, who has completed a substantial portion of the course, cannot complete the course in time for reporting grades due to circumstances beyond their control. This notation may be assigned only to individual students, not to entire classes. The /P notation is only used in combination with a valid course grade (e.g. “B/IP”, “F/IP”). The grade is assigned on the basis that the missing work is graded as zero and included in calculating the overall grade. Students must complete courses with /P notations by the DNE deadline of the following term or the Fall DNE deadline for Summer term courses (see Academic Calendar for precise dates). If the course is not completed, the /P notation will be removed at the DISC deadline and an /NC notation will be recorded along with the grade and the grade will become the permanent grade. If the course is completed after the DNE deadline the grade will not be changed (e.g. “B/INC”, “F/INC”). The Incomplete (/NC) notation is used to indicate that the student did not complete the required work for the course.

Under exceptional circumstances an additional period of In Progress Extension (/PE) may be granted by the School of Graduate Studies. Requests for an /PE notation should be submitted as a student request, supported by relevant documentation including confirmation of the

instructor’s support for a further extension prior to the DNE deadline.

Either graduate programs or the School of Graduate Studies may prevent/remove course registrations on the basis of outstanding /P//PE notations on the student record.

Grades with /P or /PE notations are not included in GPA calculations. Grades with an INC notation are included in the GPA calculations.

Students with F//P (or F/IPE) will not be considered for a Leave of Absence until the program recommends continuance (May Continue). The student will be required to complete the course(s) with /P/IPE notations by the DNE deadline following their return from Leave.

' IP Deadline to submit IPE deadline to submit Academic Term s . outstanding work outstanding work Summer DNE of Fall Term End of Fall Term Fall DNE of Winter Term End of Winter Term Winter DNE of 18 Summer Term End of Summer Term

7. Accepted (ACC) or Rejected (REJ) is the final grade given to a thesis or thesis-equivalent. Under exceptional circumstances, the School of Graduate Studies can apply a grade of F.

8. Pass or Fail is the final grade normally given to comprehensive examinations, internships and language proficiency examinations. Students who fail a comprehensive examination may be permitted to sit for a second examination. Students who fail a language proficiency examination may be permitted to make no more than two further attempts to satisfy the requirement.

In addition, the following are notations which are not grades:

1. Discontinued (DISC) is used to indicate that the student withdrew from the course in question before the withdrawal deadline. Discontinued courses and notations are recorded on official transcripts.

2. Medical (MED) is used on students’ records to indicate that long-term illness has rendered it not possible for the student in question to complete the academic requirements of a given course or activity. It is a permanent notation; it has no grade point equivalent.

3. No Credit (No-Cr) indicates that a student has not fulfilled the requirements of the course. This notation is limited to the Diploma in Chartered Professional Accountancy program, which is recognized as a qualification to write the Common Final Examination (CFE). A student receiving a No-Cr notation must take the tutorial section of this course in the next term in which the course is offered.

4. Pending (PEND) is used when a grade has not been reported at the time of production of a transcript.

5. Replace (REPL) indicates that the credit earned for this course cannot be retained because it will be replaced with another course as specified by the program. The grade will contribute to the CGPA.

6. Repeat (REPT) indicates that the credit earned for this course cannot be retained because it is a repetition of a course, or of similar course material, already completed. The grade will contribute to the CGPA.

In cases where the original grade is not calculated correctly, the final grade can be altered.

Winter 2016 Graduate Calendar

Grade Submission Deadlines

All final grades for all courses are required to be submitted no later than seven calendar days after the University’s last scheduled final examination.

Supplemental Examinations

Graduate students are not permitted to write supplemental examinations.

Comprehensive Examinations

Comprehensive examinations are under the auspices of individual programs and students are advised to consult with their Graduate Program Director concerning program regulations. While the School of Graduate Studies’ general regulations permit a student to write comprehensive examinations a second time, individual programs may have a more stringent regulation in this regard (i.e., not permitting a second writing) and students should verify this with the program. Comprehensive examinations are graded as Pass or Fail. In cases where two attempts are permitted, an initial grade of fail is

not reported on the student’s academic record or academic transcript. Note: Unless expressly permitted by the instructor, the possession of electronic communication devices is prohibited during examinations.

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Winter 2016 Graduate Calendar

Concordia University

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Admission

All graduate programs offered by Concordia University, except for the Individualized Program (INDI), are attached to one of the three Faculties or to the John Molson School of Business. The Individual Program (INDI) is attached to the School of Graduate Studies. All graduate programs are under

the general supervision of the Council of the School of Graduate Studies and its chair, the Dean of Graduate Studies.

A listing of all current degree programs and fields of advanced study is provided in the Programs section. The degree programs are described fully in the Calendar’s Faculty sections: Faculty of Arts and Science, Faculty of Engineering and Computer Science, Faculty of Fine Arts, John Molson School of Business, and the School of Graduate Studies. Existing degree programs are a reflection of research interests, of the professors and researchers on staff, and of the needs of the community served by the University. Inquiries concerning these degree programs should therefore be

sent to the relevant program. In conjunction with the degree program, the Dean of Graduate Studies is responsible for ensuring the quality of the admission of students to the

doctoral, master’s, diploma and certificate programs of the University. Admission is based on an assessment of the student's qualifications for the

proposed program of study and entails specific credit, residence, course, thesis, and examination requirements, which vary from program to program.

The Application Process

Applicants to graduate programs should apply online; more information is available on the Graduate Studies website.

Applicants may apply as full-time or part-time students; refer to Student Classification for more information.

Admission Application Deadlines

Admission Application Deadlines vary depending on the degree program. Applicants should contact the degree program to which they are applying for specific admission deadlines. Applicants should arrange for all required documentation to be in the appropriate office by the deadline. Please note

that many programs only admit new students for the term which begins in September.

New students (applying for admission to a Master’s or Doctoral program) are now automatically considered for all Entrance Awards; there is no

separate application process. Refer to Awards page for further information.

Graduate Application Fee

There is a $100 (Canadian) application fee per application. The fee is payable on-line by Visa, MasterCard, or international Wire Transfer. This application fee is not refundable under any circumstances, nor can it be used towards tuition. It is not transferable to a session other than that for

which the student is applying.

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Admission Requirements

Applicants to Concordia University must meet the minimum university requirements to be considered for admission. Some degree programs may have additional or stricter requirements. These requirements are detailed in the degree program’s calendar section and applicants should review this

information. The minimum requirements to be considered for admission to graduate studies at Concordia are listed below.

Concordia University evaluates international degree equivalencies and Canadian equivalencies upon receipt of an application.

Academic Requirements

To be considered for admission to Doctoral-level studies, the applicant must have completed a master’s/magisteriate degree (or equivalent) with high

standing.

Winter 2016 Graduate Calendar

To be considered for admission to Master-level studies, the applicant must have a bachelor’s/baccalaureate degree (or equivalent) with high standing

(e.g., with honours, or the Concordia equivalent of a GPA of at least 3.00 on a scale of 4.30).

To be considered for admission to most graduate diploma or graduate certificateevel studies, the applicant must have completed a

bachelor’s/baccalaureate degree (or equivalent) with the Concordia equivalent of at GPA of at least 2.70 on a scale of 4.30.

Some degree programs may have additional, or higher, academic requirements. Applicants should review the Calendar program section of the degree

program in which they are interested.

Language Proficiency Requirements

The language of instruction at Concordia is English.

Applicants should check their prospective program’s requirements. In all cases, the University reserves the right to require a proficiency test if it is

deemed necessary.

A student whose primary language is not English must write a pre-admission proficiency test, if not exempted as indicated below. Test results must be reported directly to the Admissions Application Centre by the test centre. Results more than two years old will not be accepted as proof of language proficiency.

Proof of proficiency in English must be provided by achieving the appropriate score on one of the following:

¢ Test of English as a Foreign Language (TOEFL) The minimum acceptable score for the internet-based TOEFL (TOEFL iBT) is 90 and no part under 20 (for the Faculty of Engineering and Computer Science 85 and no part under 20).

¢ International English Language Testing System (IELTS)

The minimum band score for IELTS is 6.5 and no part under 6.5.

Please note: individual programs may require a higher minimum score.

Exemptions

Personal Applicants whose primary language is not English, regardless of citizenship, may be exempted from the proficiency test if they meet one or more of the following requirements:

¢« A minimum of three full years of study either at the undergraduate or graduate level in an institution where the sole language of instruction is English;

* Quebec applicants, the completion of a Diploma of Collegial Studies (DEC) and a university degree in Quebec;

¢ For JMSB applicants applying to the professional programs, a minimum of three years’ full- time work experience in an English milieu, and a

successful personal interview.

Program

Applicants to the following programs may be exempted from the English proficiency testing:

e Master’s in Hispanic Studies * Certain graduate programs within Etudes francaises

¢ Graduate Diploma in Community Economic Development (French admission year)

Applicants should check their prospective program’s requirements. In all cases, the University reserves the right to require a proficiency

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Permanent Code

The ministére de |’Education, du Loisir et du Sport (MELS) requires all registered students to have a “permanent code” (a unique identifying number) which is assigned by MELS.

Applicants who do not provide a valid code with their application must apply for one upon receiving admission to Concordia University. Information on

how to apply for a permanent code and a link to the on-line “Permanent Code Data Form” can be found at the Permanent Code website

Winter 2016 Graduate Calendar

Students who do not submit or apply for a permanent code will be charged a permanent code surcharge

Prerequisite Courses

Applicants who are deficient in certain courses may be required to take prerequisite courses either as an Independent student or as a student in a

Qualifying Program. Refer to Independent Students and Qualifying Programs

Students taking prerequisite courses are charged tuition and other fees on a per credit basis for these courses. See Tuition & Fees

Transfer Credits and Exemptions

Student may be entitled to transfer credit from previous studies to their new program and/or be exempted from certain courses. Refer to Transfer

Credits and Exemptions for additional information.

Qualifying Program

Depending on the degree program and on the number of courses required, prerequisite courses taken in a Qualifying Program may be taken prior to

admission into a graduate program or concurrently with the graduate program.

Qualifying Program (prior to admission to a graduate program): Applicants who have completed an undergraduate program leading to a bachelor’s degree, but whose preparation is inadequate for direct admission to a graduate program, may, upon recommendation by a department, be permitted to register for a Qualifying Program of advanced undergraduate or graduate studies. Students admitted to a Qualifying Program take

undergraduate or graduate courses as preparation for application to a graduate program.

« The minimum qualifications for entry into the Qualifying Program are as follows: at least 24 course credits in the proposed field of study as determined by the program; at least a B average in these courses (B- for Diploma and Graduate Certificate courses), with no grade lower than C; and at least a C average in their final two undergraduate years.

* Qualifying Programs consist normally of four or five senior undergraduate courses. In certain exceptional cases, students may be required to take more than this number, and spend more than one full year as qualifying students.

¢ Qualifying students must have their program of study approved by the relevant Graduate Program Director prior to each registration period.

¢ Satisfactory completion of the courses taken in a Qualifying Program does not guarantee automatic admission to a graduate program. Students must apply, or reapply, for admission to graduate studies during or after the Qualifying Program. Their applications are considered along with all other applications received at that time, and do not take priority over those of other applicants who may be better qualified.

¢ Students taking prerequisite courses are charged tuition and other fees on a per credit basis. See Tuition & Fees

Qualifying Program (concurrent): Students admitted to a graduate program and a concurrent Qualifying Program are required to complete prerequisite courses at the same time as they complete their Graduate Program requirements. The Qualifying Program normally does not exceed 12

credits but may consist of graduate and/or undergraduate courses.

« A student who does not successfully complete a concurrent Qualifying Program within the first three terms will be blocked from future registration. Standard ‘May Continue’ or ‘May Not Continue’ Student Requests will apply.

« The prerequisite courses are completed in addition to the regular graduate program and form part of the student’s degree requirements for graduation.

¢ The prerequisite course(s) must be completed during the first year of study in the graduate program.

¢ Any grade lower than a B in a course from a Qualifying Program is considered a failure.

¢ Qualifying students must have their program of study approved by the relevant Graduate Program Director prior to each registration period.

« Students are charged tuition and other fees for the prerequisite courses in addition to fees charged for the student’s graduate program of study.

See Tuition & Fees

A student who does not successfully complete a concurrent Qualifying Program within the first three terms will be automatically placed on academic probation. Standard ‘May Continue’ or ‘May Not Continue’ student requests will apply.

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Deferment of Admission

Winter 2016 Graduate Calendar

Applicants who have been accepted to a degree program and who wish to postpone the start of their studies may request a deferral of admission. These students should contact their degree program in order to request permission for a change of admission date. In cases where a program approves a deferment of admission, there is a $25 fee. The deferral form "= can be found in the Forms for Students section. The completed form

along with the deferral fee, should be submitted to the applicant's degree program.

Accelerated Admission to PhD Programs

Accelerated admission (fast-tracking) describes a process whereby exceptional students are admitted to PhD programs without a

master’s/magisteriate degree in the same discipline.

Students who follow this process must show high academic performance or potential, evidenced by an outstanding GPA, appropriate research publications in the field of study, a research topic at the master’s/magisteriate level which is advanced enough for a doctoral thesis proposal, or other

similar demonstrations of achievement.

Students who are accepted for accelerated admission and who are currently registered in a master’s/magisteriate degree program, or who would do so directly from a bachelor’s degree, are expected to complete the course component of the thesis option master’s/magisteriate in the same

discipline in addition to the standard academic requirements for the doctoral program.

Internal Transfer

Students currently in a degree program may choose to transfer from one program to another (e.g. from a Master of Arts in Judaic Studies to a Master

of Arts in Philosophy, or from a Master of Engineering in Mechanical Engineering to a Master of Applied Science in Mechanical Engineering).

A request to transfer from one degree program to another is considered to be a new application. Students who wish to transfer degree programs must submit an on-line application, along with the required application fee. Documentation showing professional and educational achievements outside of

Concordia must be submitted if they have not already been provided.

Re-Admission of Withdrawn Students

Students who have been withdrawn from a graduate program for academic reasons (e.g. low GPA, C or F grades) may wish to be considered for re- admission into the program. Normally, students must have been withdrawn from the program for a minimum of five terms in order to be reconsidered. A request for re-admission is considered to be a new application. Students who wish to be considered for re-admission must submit an on-line application, along with the required application fee. Documentation (e.g. CV, transcripts) showing professional or educational accomplishments since

the student was withdrawn must be submitted along with a recommendation for re-admission by the degree program.

Re-Instatement of Withdrawn Students

Students who who withdrew or have been withdrawn from a graduate program for non-academic reasons (e.g. non-continuous registration) may wish

to submit a Student Request form requesting re-instatement to the program. Refer to the Classification and Registration for more information.

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Winter 2016 Graduate Calendar

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Classification of Students and Registration

Classification of Students

Independent Students

Applicants who do not have the minimum qualifications for direct admission into a degree program may request to take courses as an independent graduate student. Likewise, graduate students who are enrolled in degree programs but who wish to take courses outside their degree requirements

may request to take undergraduate courses as independent undergraduate students or graduate-level courses as independent graduate students Independent graduate students enroll in a particular graduate course, without being admitted to the degree program which offers the course.

Normally, independent graduate students take no more than the equivalent of two graduate courses per term, and no more than the equivalent of four

graduate courses from the courses of any graduate degree program up to 12 credits.

Only applicants who have the qualifications for admission to the course in question will be given permission to take the course. In every case, permission of the Graduate Program Director and/or Faculty Student Affairs Office must be obtained. Meeting the minimum requirements of an

individual course does not guarantee entry to that course, as preference will be given to degree program students. Independent Graduate Students are subject to the fees and regulations applicable to such categories of students.

Credits earned by independent graduate students may be considered for transfer credit in the event that the students are subsequently admitted to a

graduate degree program. Please note that financial credit will not be awarded however. Normally, an independent graduate student who receives an F grade is no longer allowed to continue studies.

Graduate independent students are eligible to audit courses. Refer to the section on Auditing Students

Visiting Students

Graduate visiting students are graduate students from other universities who have been authorized by their home universities to take graduate

courses at Concordia University. They are subject to the regulations of Concordia University.

Graduate students from other Québec universities must submit requests for courses through the Inter-University Agreement (INTU/CREPUQ)

process.

Graduate students from Canadian universities outside of Québec must complete the Graduate Transfer Agreement between Canadian Universities (CAGS) form ™© or obtain a letter (or form) of authorization from their home university. This document must be submitted to the degree program

offering the course in which they are interested.

Graduate students from universities outside of Canada must contact Concordia International if their home university has an exchange agreement with Concordia. They will be considered as Visiting Exchange students. If no exchange agreement exists, the student must obtain a letter of permission from their home university stating which courses they are permitted to take. The students must also provide information on their home university,

official transcripts and immigration documents.

Auditing Students

Auditing students are graduate students who, with the permission of the Graduate Program Director and/or Faculty Student Affairs Office of the program in which the course is offered, may attend a class that is not a requirement of the student’s program. There is no credit value assigned when courses are audited and students are not required to complete assignments or write examinations. Refer to Tuition and Fees for detailed information

on the financial implications.

Winter 2016 Graduate Calendar

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Student Classification: Full/Part-Time Status

Graduate Certificate and Diploma Programs

Students in a graduate certificate or diploma program are considered to be full-time students if they register for 9 or more credits in a term.

Students who do not fall in the situations as describe above, are considered to be part-time students.

Master’s and Doctoral Programs

Students in master’s or doctoral degree programs are accepted as full or part-time students at the time of admission. These students are considered

to be full or part-time according to their status at admission, regardless of the actual amount of credits for which they register. Their classification will

change only if they submit a request to change their status.

MBA students enrolled in the Executive MBA program and the Investment Management MBA program are considered full-time students as they have

to follow an established schedule of courses per term.

Master of Business Administration (MBA) program students are considered full-time if they register for a minimum of 12 credits in each of the Fall and Winter terms. Part-time MBA students are permitted to register for a maximum of 6 credits in each of the Fall and Winter terms and a minimum

of 12 credits in the academic year. Independent Graduate and Visiting students are considered to be part-time students.

Visiting Exchange students are considered to be full-time students.

Changes to Student Classification: Full/Part-Time Status

Requests for changes to student classification (from full-time to part-time or vice-versa) requests must be submitted prior to the DNE deadline of a given term. Students must contact the Graduate Program Director in their program in order to initiate a Student Request. A change of student classification may have implications for students receiving loans, bursaries, or awards; students should check the regulations associated with their

loans, bursaries, or awards. International students must retain the status as indicated on their Study Permit/CAQ. Changes to a student’s classification may also affect the student’s time limit and/or their payment schedule.

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Registration

A number of programs currently offer web registration. In these programs, it is the student’s responsibility to add, change or drop their courses on-

line, by the deadlines indicated in the Academic Calendar. Students in programs not offering web registration must contact the Graduate Program Director in order to add, drop or change their course(s).

All students are responsible to verify on MyConcordia that their registration has been processed and that the course registration appears on their

student record. Any errors or omissions must be addressed prior to the registration deadlines of the term in question.

Registration for a Course(s)

It is the student’s responsibility to ensure that course registrations have been processed and/or requested from their program by the deadline dates

listed in the Academic Calendar.

If not officially registered in a course, students are not entitled to attend the course or to receive grades for any completed work. Refer to the

Academic Calendar for a detailed list of deadline dates.

Late registration for a Course(s)

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If, due to extenuating circumstances, a student could not register by the registration deadline dates, they must contact the Graduate Program Director in order to initiate a Student Request to late register a course(s). In such cases, a student may attend classes until they receive a decision. Late registration is allowed only in special circumstances, with the approval of the Graduate Program Director and the School of Graduate Studies.

Student requests for late registrations must be supported by appropriate documentation. Students will incur a late registration fee when they register on, or after, the date that classes officially begin across the University.

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Withdrawing from Course(s) Withdrawing from a course leads to either a Did Not Enter (DNE) or a Discontinued (DISC) notation.

It is the student’s responsibility to meet all deadlines and follow all necessary steps to withdraw from a course(s), or from the University. Not attending classes or informing an instructor of the intent to withdraw does not constitute official withdrawal. It is not mandatory for an instructor to provide students with any evaluation or feedback of their progress in a course before the withdrawal deadline. Students who do not properly withdraw

before the published deadlines will receive failing grades.

Did Not Enter (DNE)

A DNE means that the student has officially withdrawn from the course. The DNE’d course(s) will be removed from the student’s academic record, and will not appear on the record. Refer to Tuition and Fees for detailed information on the financial implications and the Academic Calendar for

deadline dates. Non-standard DNE dates are available through the Graduate program office.

Discontinued (DISC)

A DISC is an academic withdrawal from a course. This means that the student is still registered in the course, but no longer has to attend classes or complete the course work. The student will not be academically penalized (i.e. receive a failed grade). A DISC notation is permanent and appears on the student transcript next to the relevant course. Failure to comply with the DISC withdrawal deadline results in the course(s) in question being graded Fail, F, or Fail/Absent (F-ABS). Refer to F rule for academic standing.

Withdrawal from Program or from the University

Students who wish to withdraw from their program or from the University must do so by the DNE deadline and include the reason(s) for withdrawing. A “Notice of Withdrawal from Graduate Program” form 2 must be completed and submitted to the student’s Graduate Program Director. It is the student's responsibility to ensure that they have DNE’ed their courses by the deadline for the withdrawal to be effective for the beginning of term. If the withdrawal from program is submitted after the DNE deadline, it will be effective the beginning of the following term. If the student does not wish to complete their course(s), it is their responsibility to ensure they have withdrawn from their courses by the DISC date. Failure to comply with the DISC withdrawal deadline results in the course(s) in question being graded Fail/F/Fail/Absent (F-ABS). The student’s record will reflect “withdrew from

program”.

Refer to Tuition and Fees for detailed information on the financial implications. Continuing In Program (CIP) Registrations

(for students in master’s or doctoral programs)

After a student's first registration has been processed, the registration system will consider master and doctoral students to be continuing in their program when they are not otherwise registered in academic courses. Students who are still within their program time limit but are not registered in course credits, will be identified as “Continuing in Program” on their student record (CIP 001/1, 001/2 or 001/4). This notation is an academic notation and not a registration for academic credit. Students with a CIP notation will be charged either tuition or a Continuation fee. Refer to the Tuition and

Fees for detailed information on the financial implications.

Students who are not registered for courses in the first term of admission must get approval from the School of Graduate Studies for a CIP notation.

Students must see the Graduate Program Director in their program in order to initiate a Student Request.

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The notation on the student record will show Continuing in Program (CIP) or Time Limit Extension (TLE), respectively, unless replaced by a course

registration. The CIP is an automatic process. Should a student subsequently register for courses, the automatic CIP will be removed.

Automatic CIPs will occur for returning students only if there are no restrictions on record (e.g. academic, financial, expired time limits). Students will

be withdrawn from their program if the automatic CIPs cannot be processed each term.

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Withdrawal from Program due to Lack of Registration

Graduate students in Master's and Doctoral programs will be withdrawn from their program if course registration or academic course notation

(CIP/TLE) cannot be processed each term due to any outstanding admission, immigration documents, unpaid accounts or poor academic standing. Graduate students in Diploma and Graduate Certificate programs will be withdrawn once their time limit has expired.

Refer to the sections on Continuing in Program (CIP) Registrations as well as Re-Instatement of Withdrawn Students

Lapsed Student Status

Independent graduate students and graduate visiting students who have not registered for courses for three consecutive terms or more will have their

student status lapsed and must submit a new application for permission to register as an independent or visiting student

Time Limit Extension Registrations

Students who have exceeded their time limit and have been granted a limit extension will automatically be registered in “Time Limit Extension” (TLE) by the system until they have reached their program time limit extension. If a course is registered, the TLE notation is replaced with the course. Refer

to Tuition and Fees for detailed information on the financial implications.

Inter-University Agreement (INTU/CREPUQ)

Québec universities have agreed to permit the transfer of academic credits between them using the CREPUQ/INTU Registration system. Using this system, Concordia students may take courses at another Québec University (the host university) and the credits will be transferred back to

Concordia to be used to meet the requirements of their degree.

Up to a maximum of 6 credits may be transferred in any one year. In exceptional cases, a student may be authorized to take up to 12 credits at

another university.

The host university has the right to accept or refuse a request for registration from a student in another university, in any of the courses or programs

which it offers. Students are subject to the rules and regulations of the host university.